As an employer or a business person, sometimes you want to have a meeting with clients and associates out of the office, away from the routine and pressure of a typical workplace where everyone can relax, eat good food, unwind and develop plans and ideas from a refreshed mind. Picking out or deciding on the most suitable event space, with the right atmosphere to give you the feel of work away from work can be a difficult task.

Working with the fact that you have already identified the type, purpose of the meeting you are planning, there are other things to be considered as you go through the venue selection process. Here is a simple step by step guide that should aid your way.

·        Look at different venues

It is essential to look around for various venues that could work for your meeting so that you have a variety of options to choose from. Consider choosing based on; the convenience and preference for you and your guests, the theme of the meeting, and the kind of atmosphere you want to project. Meeting rooms Coventry, have various options you can choose from like, Combe Abbey Hotel, Heart of England conference &events centre, The welcome centre and more.

·        Secure the right type of space

After looking at your options, the right type of space should be chosen, bearing the meeting in mind. Are the conditions of the facility of a good standard, does it have a working projector and public address system, are the tables set up according to your needs and number of guests. With the various options of meeting rooms in Coventry, their facilities offer you a clearer thinking environment, away from the usual workplace irritation and have excellent on-site AV equipment.

·        Understand the guest you have invited

This is an important piece of information, you must know the type of professionals you will be inviting to your meeting, and how many of them will actually be showing up. Make sure you know the accurate number of people that will be attending. That way, you will be better informed on the type of venue choice, and not make the mistake of securing a space smaller than the expected capacity.

·        Pick out event dates

What is the point of having a business meeting when half of the people you expect do not make it because of the date? When choosing a date, you should consider; days when the pressure of business will be less when your guests are less busy and likely to attend, what venue fits into your proposed time and will be free on those days. Ideally, you should be flexible with your dates to get a good venue choice and to make sure no one is left out of attending.

·        Work with a budget

Most likely, you will not be working with an open budget so you need to cut cost according to your financial resources which you should be aware of before planning the event. With that in mind, you will be able to know if the proposed venue falls within your budget, how to secure a favourable rate, and not exceed the money set out for the event.

To meet your needs and still be cost-effective, Venuefinder offers flexibility and a show of professionalism for your meetings in convenient city areas that are equipped with friendly staff, stylish decor, and a welcoming environment.