Hosting an event – no matter the size – can be overwhelming. There’s so much to organise, from catering to music. Thankfully, with technology these days you can optimize your event, better meet your clients’ needs with barely an extra work. You can use pre-made templates to help make your data collection for your event seamless and automated. Many of us are overly optimistic about how long an event takes to plan, so I suggest budgeting a little extra time so that you don’t find yourself frazzled at the end. With these little tips you’ll be able to make your next event seamless and ensure it runs smoothly.
1. Better Meet Your Guest’s Need
The more information you can collect about your guests, the better you can meet their needs. You can customize things for them, find out what they want in an event and ensure your event is something that they remember and talk about for months. There are simple ways you can better meet your clients needs, but the first thing you’ll need to do is use some kind of online form to find out more about them.
2. Integrate Seamlessly With Numerous Other Platforms
Using an online data collector will mean that you can connect your data with other apps such as Mailchimp for your mail outs and even Google Spreadsheets so you can analyse your data. Using an online platform will ensure it’s easy to switch between other platforms and to use the data more thoroughly than compared to paper data for example. Because it’s all online, it’s going to be as easy as a few clicks to get your data where you need it so you can better understand your target audience.
3. Get Started Quickly With Templates For Online Forms
It can be a little challenging when you first start using a new app, but Typeform has created an event registration template to help you get started. Just customise the template to best suit your brand and event, and you’ll be good to go in record time. When you’ve got an event coming up, chances are your time is already stretched, so this is a great feature to ensure you can get your Typeform up as soon as possible without sweating the basic details, that way you can start looking at your customer’s data instantly.
4. Give Yourself Extra Time
Chances are planning an event takes more time than you think: vendors may cancel or change their availability, you may forget to book something in or not realise how long it will take. As a general rule I like to budget an extra month for planning, even if it feels a little unnecessary. This will give you a little extra breathing room and ensure you have time to figure out the little details. Without getting overwhelmed.
Once the event is actually here, take some time to enjoy it: take some photos, mingle and ensure that you admire all your hard work that’s gone into this special day.