Sporting events are starting to take place again, after nearly a year and a half of lockdown. Athletes are preparing to compete across the world, and venues are preparing for an influx of events. Of course, there are still social distancing measures in place, and some countries have stricter rules than others. As the Olympics kicks off this summer, it’s time to get excited about sporting events again.
Here are a few tips on how to plan a sports event safely in 2021.
Make a plan
Organisation and planning are essential skills for any event manager. You need to decide how many participants will be attending and how many supporters are expected to show. Whether you’re running an amateur or professional event, you need to determine your budget and how you will allocate funds. A large chunk of money may be dedicated towards PPE and social distancing signage. Another chunk will go towards specials services, like an ambulance team, firefighters, and security. Identify things your essential costs and then move onto the decorations and entertainment side of things.
The place of the event needs to be accessible for disabled individuals. Choose an inclusive venue that is wheelchair accessible and offers various accessibility aids. You could also hire wheelchair accessible minivans or cars if you are responsible for transporting people to and from the venue. People are far more likely to attend your event if it’s in a central location and easy to find via car or public transport.
Pick the right date
You need to choose a date that everyone can attend, and preferably make it on the weekend. If you’re hosting a smaller event, it is essential to consult the athletes and their coaches when choosing a date. However, for much larger sporting events, people are more likely to tailor their schedules to your event, so you have a little more control over the date.
You also need to be aware of any other sporting events and their dates. Try to choose a weekend that doesn’t clash with any other industry events so more people can attend.
In the post-pandemic era, there are far more safety measures to consider. You need to supply the appropriate PPE for staff and invest in signage for the venue. You may need more volunteers and staff to enforce social distancing guidelines, depending on where your event is hosted. Spend some time thoroughly considering the safety measures required for your sports event, and make sure you adhere to all government guidelines.
Promote your event
You need to promote the event through social media, email marketing, posters and local newspaper ads. Get your name out there and make sure people know about the event.
Stay organised and make sure to plan ahead for your next sports event.