Has the summer season made it impossible to get anything done at the board level? Vacations, travel plans, and the slump in productivity caused by the warm weather are all to be expected, and summer can be a good time to reflect on an organization’s practices and how they can improve. You can prepare for the renewed energy and engagement that comes with the fall by investing in new technology that will streamline meetings and improve engagement. When it comes to boards of directors, board portal software is the new standard in technology. If you haven’t invested in a portal, now is the time to make the switch. You will notice right away how board meetings will change with a portal.
Vote Anywhere, Any Time
Does your organization’s board struggle to all be in the same room at the same time? If conflicting schedules are an issue, board portal software can help. When your board can’t vote on decisions, the organization can’t move forward clearly and confidently. These are issues that must be resolved and remote electronic voting, secured and legal with electronic signatures, can be a solution. It’s one of the many benefits of board portal software that help directors get more work done outside of meetings.
Using board portal software, you can track everything electronically from director education to expense and remuneration reports. Directors upload receipts and education allowances simply and easily. Board portals can also track who has reviewed new documents, helping to hold directors accountable for their engagement.
Work Designed for Tablets
Board portals like Aprio develop mobile apps native to the most mobile platforms, including iOs, Galaxy, and Windows. Tablet apps offer features like annotation tools, offline access to documents, and email update notifications that take you directly to documents (with a login) that make working from a tablet simple. Board portal software improves director engagement by making it easier to work between meetings and for directors to share information. Better communication is known to improve director engagement as it keeps current topics of discussion moving and evolving.
Simple Scheduling and Updates
One of the perks of board portal software is that it makes scheduling meetings and updating documents simple and efficient for board administrative staff. Consider this scenario: board members located across the country or overseas are scheduled to meet tomorrow morning. At the very last minute, administration is given an updated financial report. At the click of a button, the new financial report is available remotely, online or offline, on the directors’ laptops and tablets (if offline, the portal will update as soon as the device is connected to WiFi again) – and directors are notified that the new document has been uploaded. Directors can prepare for the meeting with up-to-date information on the plane, without compromising security by downloading documents.
Managing In Camera Sessions and Conflicts of Interest
If you’re sharing documents by email or free file sharing platform, confidentiality can become a concern when a director must recuse themselves because of a conflict of interest, or when there is a CEO review or an In Camera session, and administrative staff or other board members should not see relevant documents. The solution offered by Aprio board portal software is their system of groups and subgroups, as well as the ability to designate a sub-administrator. That way, the administrator can designate the chair as a sub-administrator for an In Camera session or exclude the CEO from documents related to their review.
The right board portal software is affordable, fully supported by 24/7 customer help lines, and secure. They will change the way you run board meetings and improve director engagement, so start booking demos.